How to submit data

We collect data on micros and macros across Kent, following the boundaries of East Kent VC15 and West Kent VC16, this includes large sections of what is now known as Greater London. If you want to check which vice county your records are from then click on the following link and enter your grid reference or postcode: VC map

Our  e-mail address is Ian Hunter is the macro-moth recorder and Dave Shenton is the micro-moth recorder for VC15 East Kent and VC16, West Kent.

We use mapmate to record our data.  We prefer to receive your MapMate data extracted into an Excel spreadsheet.

If you enter your data directly onto the  National Moth Recording Scheme online system then your data will automatically be forwarded to us at the end of the year.

We will only accept records that are mapmate friendly, ideally exported as an excel spreadsheet from mapmate or in the mapmate template format. There are templates below to help you with this.

Macro template

Micro template

template using B&S number to enter

template using RES number to enter

If you use the micro or macro template it would be helpful if you deleted the species that you have not recorded.

Please record ‘agg’ where appropriate (as indicated on the sheets) and feel free to submit data at the end of the year or during, which ever suits you.

If you do not count the number of moths that you count then enter 0 to indicate that at least one was recorded, we can cope with this!

If you are using another format then please use the taxon names that are recognised by mapmate, these are provided in the above templates and in the spreadsheet below:

list of moths

The Kent Moth Group has agreed that if data is provided to the county moth recorder then it will be assumed that the owner of the data gives permission for us to share information with interested, not for profit, parties.  If you do not want your data to be used in this way then please let us know when you submit it.

By submitting information you are agreeing that it may be collated and disseminated manually or electronically, including via the Internet, for conservation, environmental decision-making, education, research and other public benefit uses in accordance with Butterfly Conservation’s data access policy. Names and contact details of recorders will be used for administration and verification purposes only. Your contact details will not be passed to other parties without your consent, whilst your name will form part of the record that is collated and disseminated in accordance with Butterfly Conservation’s privacy policy.

The 1km square areas that have records recorded are shown below and may help to identify new sites for investigation

You can also contact us using the form below:



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