How to submit data

We collect data on micros and macros across Kent, following the boundaries of East Kent VC15 and West Kent VC16, this includes large sections of what is now known as Greater London. If you want to check which vice county your records are from then click on the following link and enter your grid reference or postcode: VC map

Our  e-mail address is Ian Hunter is the macro-moth recorder and Dave Shenton is the micro-moth recorder for VC15 East Kent and VC16, West Kent.

If you use mapmate to record your data please extract it into an Excel spreadsheet before sending it to us.

If you enter your data directly onto the National Moth Recording Scheme online system then your data will automatically be forwarded to us at the end of the year.

We have to submit our records to the national database in a specified format. If you submit your data following that format then it is less likely that errors will be introduced. Any other format requires us to manipulate the data which can lead to errors.

We have updated our templates that allow you to enter the NAME, RES or B&S number to find the rest of the species information and have included daily and monthly summary tables as well as earliest and latest dates and peak counts so that you can more easily make sense of your information.

If you do not count the number of moths that you count then enter 0 to indicate that at least one was recorded, we can cope with this!

If you are using another format then please use the recognised taxon names and numbers, these are provided in the above templates and in the spreadsheet below:

You can also use the templates below though these only allow you to enter data for one site and contain a list of all UK species. These templates do not provide summary tables for you.

If you use the micro or macro template it would be helpful if you deleted the species that you have not recorded.

Please record ‘agg’ where appropriate (as indicated on the sheets) and feel free to submit data at the end of the year or during, which ever suits you.

The Kent Moth Group has agreed that if data is provided to the county moth recorder then it will be assumed that the owner of the data gives permission for us to share information with interested, not for profit, parties.  If you do not want your data to be used in this way then please let us know when you submit it.

By submitting information you are agreeing that it may be collated and disseminated manually or electronically, including via the Internet, for conservation, environmental decision-making, education, research and other public benefit uses in accordance with Butterfly Conservation’s data access policy. Names and contact details of recorders will be used for administration and verification purposes only. Your contact details will not be passed to other parties without your consent, whilst your name will form part of the record that is collated and disseminated in accordance with Butterfly Conservation’s privacy policy.

The 1km square areas that have records recorded are shown below and may help to identify new sites for investigation

You can also contact us using the form below:


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